Pine Island Ridge Community Association (PIRCA)

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Meeting Minutes

Monthly meetings of the Pine Island Ridge Community Association are held on the third (3rd) Monday of each month, 7:00 P.M., at Rosati's Restaurant located in the Walgreen's plaza by Route 30 and Burr Street. All homeowners are welcome and encouraged to attend.

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2018 August Meeting Minutes

Posted on September 18th, 2018

PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
SEPTEMBER 17, 2018

ATTENDANCE: Jim Onik, Jeff Kwolek, Elizabeth Sengupta, Yolla Blair, Rich Mulder, Joshua Lawrence, Cornelius Kostelyk and Bob Smith.

NO TOWN VISITORS

MEETING MINUTES FROM JULY 18, 2018
Mr. Onik made a motion to accept the minutes and Mrs. Sengupta seconded the motion. Motion passed unanimously.

TREASURER’S REPORT
Invoice from Season’s Landscaping totaling $2,882.00 for 4 cuts and 2 occasions of weed spraying.
$5,292.00 invoice for rubber mulch.
$25 receipt for underlayment and stakes for north commons playground.
An independent contractor removed the fallen tree at Tree Branch pond and dead pine tree at Twin Lakes for $500.00. Mr. Onik spoke with our attorney who stated that an independent contractor can be used to remove trees in the subdivision if liability is waived.
Second payment for Aquatic Weed Control has been mailed.
Liability insurance of $3,913.00 was paid with a savings of $1,687.00 compared to last year.
Mrs. Blair made a motion to approve payment of the above bills and Mr. Smith seconded the motion. Motion passed unanimously.
Mr. Kostelyk made motion for notification of annual meeting be e- mailed to those individuals on file and others will be mailed a notice. Mr. Mulder seconded the motion and motion passed unanimously.
Budget committee to be formed to establish 2019 budget by September 15th.
Mr. Kostelyk made a motion to accept the treasurer’s report and Mrs. Sengupta seconded the motion. Motion passed unanimously.

PONDS
Great Lakes Landscaping completed the following projects: 1. Mulch removal and seeding. Grass has started to grow in the area. 2. Stones have been added to the culvert area at Twin Lakes pond with 1 yard extra added at no charge. 3. Six yards of stones placed by Timber leaf pond. 4. At Tree Branch pond, a stump was grounded and stones added.
It has been suggested that to prevent the stones from rolling into the ponds, rebar and mesh would need to be placed around the pond.
NIPSCO will provide 250 ft. of electrical wire at no cost and an additional 50 ft. will be needed to reach the transformer.
Mr. Kwolek requested that we find out the total cost for the electrical line prior to proceeding with the fountain.

COMMON AREAS/LANDSCAPING
Mr. Kostelyk volunteered to remove graffiti from the playground in the north common area.
Mr. Lawrence checked on the weeds in the south common area and they appear to have been sprayed and not removed as requested.
Placement of rubber mulch in north common area playground has been completed. The line item for mulch in the budget is under $2,500.00.
Mr. Lawrence has attempted to get bids from other lawn services but has not received a response from C.J.’s Lawn Care or Redwood Maintenance.
Great Lakes Landscaping would like to put in a bid but would like more information on the layout of the common areas in the subdivision.
The Board is attempting to gather information on tree replacements from RAL.
Horse’s Landscaping will be asked to submit a bid.
Mr. Lawrence met with Public Works Director Huet with regards to a fallen tree by the creek behind Durbin Ln. The town is only responsible for maintaining the water flow. A homeowner has requested that the association clear the area behind their home but there is a question of whose responsibility it is. Mr. Lawrence has asked the homeowners to submit a request to the board to be reviewed.

COMPLIANCE
No new issues.

COMMUNICATIONS
On the website a reminder will be posted that private businesses are not allowed in the subdivision.
Spring newsletter has been posted on the website.
Mr. Mulder is waiting to receive photos from the Kiddie Parade to post on the website. He will also be posting the date and place of the annual meeting and proxy form that can be printed.
Mrs. Sengupta has welcomed 3 new homeowners to the subdivision.

SPECIAL EVENTS
The annual meeting is October 15th- 7:00pm at the Schererville Town Hall.

ARC
4993 W. 86th Pl. received approval for a shed.

OLD BUSINESS
Bylaws IV and V do not appear to need any changes.
Bylaws VI-VIII will be reviewed at our next meeting.

NEW BUSINESS
Mr. Lawrence made a motion to form a budget committee and Mr. Onik seconded the motion. Motion passed unanimously. Those available will meet September 6th at 7:00pm at Mr. Smith’s home.

ADJOURN
Mr.Lawrence made a motion to adjourn the meeting and Mr. Kostelyk seconded the motion. Motion passed unanimously. Meeting adjourned at 8:41pm.
Next monthly meeting is September 17, 2018- 7:00pm at Rosati’s.

Posted in Meeting Minutes |

2018 July Meeting Minutes

Posted on September 17th, 2018

PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
JULY 18, 2018

ATTENDANCE: Yolla Blair, Jim Onik, Jeff Kwolek, Joshua Lawrence, Bob Smith, Cheri Aleksic, Rich Mulder andElizabeth Sengupta. Neal Kostelyk has given his proxy vote to Mr. Lawrence.

HOMEOWNERS: Alfredo Ramos, Leticia Ramos and Jerry Forney.

NO TOWN VISITORS

MINUTES FROM JUNE 18, 2018 MEETING
Mrs. Blair made a motion to accept the minutes and Mr. Kwolek seconded the motion. Motion passed unanimously.

TREASURER’S REPORT
$1,500 invoice received from Season’s for trimming of shrubs and ornamental trees. Also, removal of debris by ponds and signage.
$2,882 invoice from Season’s for 4 cuts and weed killing.
Mr. Lawrence requested that future lawn contracts have more specific listing of their duties.
Mr. Onik will contact our attorney for a copy of his review of our liability insurance
$58.58 NIPSCO automatic payment.
Mrs. Aleksic made a motion to accept the treasurer’s report and Mrs. Sengupta seconded the motion. Motion passed unanimously.
Our previous liability insurance policy has been canceled and our new policy is in effect. A bill will be received within the next 30 days.

PONDS
Next week, Great Lakes Landscaping will be placing riprap in the discussed areas by the ponds.

COMMON AREAS AND LANDSCAPING
Great Lakes Landscaping to lay seed in the area between the homes where the tree was removed and stump grinded.
According to several tree services, October and November would be the ideal time to remove and plant trees. Many of the fruit trees are dying and appear to have reached their lifespan.
Clemon’s will provide a bid for removal of the dead trees.
Mr. Kwolek would like the board to organize a plan for removing the dead trees and replacing them. Some things to consider is budgeting for the purchase of new trees and the ability to water the new trees once planted. At this time it is more feasible to cut down the dead trees and plant new ones in the fall of 2019.
Mr. Mulder will contact RAL and Niemeyer’s with regards to cost of removal and purchase of trees.
Mr. Smith to contact Season’s with regards to removal of weeds in the playground areas and trimming the perimeter around the playground areas.
An estimate was received for 9 tons of rubber mulch for the north commons playground at a cost of $4,825. This material lasts for 12 years. Mr. Lawrence made a motion to proceed with ordering the material for the north commons playground and Mr. Onik seconded the motion. Motion passed unanimously.
A posting on the website will ask for volunteers from the subdivision to assist with placing the mulch.
COMPLIANCE
There is concern that individuals may be operating business from their private residence such as daycare. Specifics are not known but raise the question if this is legal.

ARC
Mr. Onik was contacted by homeowners that want to put a pool in their backyard. They have contacted Town of Schererville and are waiting for approval from ARC.

COMMUNICATIONS
Mr. Mulder will look into adding amendments to the website.
Spring newsletter to be posted on the website.
Mrs. Sengupta has gone to several homes to welcome new homeowners and provided them with pertinent information about the association.

SPECIAL EVENTS
Mr. Lawrence thanked Mrs. Aleksic for her time and effort in planning and executing the Kiddie Parade.
Mr. Mulder will be given photos to post on the website.

OLD BUSINESS
Reviewed bylaws I-III with the following changes suggested: 1. Article III section 1 and line H, delete “rom time to time” 2. Article III section 3 line L, “as calculated according to the provisions of the Protective Covenants” to be deleted.
Mr. Lawrence made a motion to approve the above changes and Mr. Mulder seconded the motion. Motion passed unanimously.

NEW BUSINESS
Mr. Lawrence asked that board members review bylaws IV and V and they will be discussed at the next meeting.

HOMEOWNER’S QUESTIONS
Mr. Forney resides at 5510 W. 85th Place and wants to put up either a detached garage or pole barn on his ¾ acre of land. He stated that he has approval from the town as long as there is a paved driveway connected to the building. Mr. Lawrence asked that Mr. Forney submit a plan and plat survey so that it can be reviewed by ARC.

ADJOURN
Mr. Lawrence made a motion to adjourn and Mrs. Blair seconded the motion. Motion passed unanimously. Meeting adjourned at 8:29pm.
The next monthly meeting is August 20, 2018- 7:00pm at Rosati’s.

Posted in Meeting Minutes |

2018 June Meeting Minutes

Posted on September 17th, 2018

June 18, 2018
MONTHLY BOARD MEETING
ATTENDANCE: Jim Onik, Joshua Lawrence, Jeff Kwolek,, Elizabeth Sengupta, and Cheri Aleksic.
HOMEOWNER: Courtney Hughes and Carol Wielgos TOWN GUESTS: None
Mr. Lawrence called the meeting to order, stating he had proxies for two absent member, Mr. Kwolek stated he had one proxy for another missing member..
MINUTES FROM MAY 21, 2018 MEETING

•Motion was made and seconded to approve the previous meeting’s minutes. The motion passed unanimously.
TREASURER’S REPORT

•Bills included NIPSCO $58.34, Season’s $3,417.00, USPS PO Box renewal $102.00, Town of Schererville -$50.00 (permit for electric for fountain)
•Currently 30 unpaid 2018 assessments, will be turned over to our legal representative.

•Motion was made and seconded to approve the treasurer’s report. The motion passed unanimously.
•Our attorney has collected $1,155.77 for previous years’ assessments.

•Collection efforts have covered this year’s budget and exceeded it currently by $647.00
•Document approved for email to homeowners promoting Kiddie Parade on July J1h.
COMMON AREAS AND LANDSCAPING

•Mr. Kwolek has marked trees that need to be removed or trimmed in the common areas. Probable tree bidding bids to be requested from Weaver’s Tree Service, Clements Tree Service, Great Lakes Tree Service.
•J&S Landscaping will be requested to provide bid for landscaping, they appear to have the contract for the apartments.
PONDS

•Permits received from Schererville for electric service, waiting for word from a Nipsco representative.

COMPLIANCE

•Nothing reported.

COMMUNICATIONS

•The website is assumed to be up-to-date .

•Question regarding putting Amendments on the website remains unanswered.

SPECIAL EVENTS

• Mrs. Aleksic has stated she is prepared for the event.

ARC

!Because oflag in response, Mr. Lawrence has volunteered to join the committee.

OLD BUSINESS

•No issues.

NEW BUSINESS

•Mr. Lawrence has requested that Board members review sections 1-3 of the by-laws and be prepared for discussion of same at next meeting.
•Mr. Lawrence made a motion to eliminate chain link fences in the subdivision. After much discussion, a vote was taken, a stalemate resulted, motion was not passed and shelved for future discussions.
Homeowners’ Comments

•One of the homeowner stated her dislike for chain link fences and favored elimination of them.
•The second homeowner stated her position on removal of the dead trees in and around the ponds. Suggested that we should sink dead trees into the pond to enhance fish life. Also suggested we shoot the migratory birds that appear yearly and consume the pond fish. Mr. Kwolek pointed out that the birds are only here for a short period of time and any action taken to eliminate them would probably be a federal offense.
ADJOURN

•Motion was made and seconded to adjourn the meeting. Motion passed unanimously.

•Next monthly board meeting is July 16, 2018- 7:00pm at Rosati’s.

Posted in Meeting Minutes |