Pine Island Ridge Community Association (PIRCA)

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Meeting Minutes

Monthly meetings of the Pine Island Ridge Community Association are held on the third (3rd) Monday of each month, 7:00 P.M., at Rosati's Restaurant located in the Walgreen's plaza by Route 30 and Burr Street. All homeowners are welcome and encouraged to attend.

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2018 Annual Meeting Minutes

Posted on November 19th, 2018

PINE ISLAND RIDGE COMMUNITY ASSOCIATION
ANNUAL MEETING
OCTOBER 16, 2018

BOARD MEMBERS: Joshua Lawrence, Neal Kostelyk, Jim Onik, Yolla Blair, Elizabeth Sengupta, Bob Smith, Rich Mulder and Cheri Aleksic.
TOWN OFFICIALS: Public Works Director Jeff Huet, Commander Brian Neyhart of Schererville Police Dept., Fire Chief Robert Patterson of Schererville Fire Dept. and Town Councilman Mike Troxell.
There were 19 homeowners present and 6 proxies received.
Mr. Lawrence welcomed all the homeowners in attendance and introduced the town officials and board members. He proceeded with listing the purpose of the board and the accomplishments of the past year which included:
Rubber mulch was placed in the north commons playground. It is expected to decrease our cost in purchasing mulch and has a longer life expectancy.
Solar lighting was added to the entrance signs.
Mrs. Aleksic planned a successful Kiddie Parade in which trophies and prizes were awarded.
Many trees in the common areas have reached their life expectancy. The board would like to consult with an arborist for recommendations for appropriate trees to be planted in our area.
Sedimentation levels of the ponds was last checked in 2012 and it was recommended that it be rechecked in 2020.
Homeowners are encouraged to contact code enforcement for any issues.
The board is in need of volunteers whether it is on the board or to assist on a committee.

Town Councilman Mike Troxell provided the following information:
Schererville Parks received a $5 million grant and the majority of it is being used to do improvements at Rohrman Park.
Mr. Troxell encouraged individuals to visit the recreation center in Sherwood.
The property south of 85th Ave has been annexed and 104 single family homes are being built.
The purchased land from Illiana Speedway is being used for additional park land and being considered for commercial development. Lake County Economic Alliance is assisting with attracting businesses to the area to establish their headquarters or be used for some type of light industry.
A car dealership is being built behind the BP gas station on Rte. 30 and Burr St. and an animal clinic is being considered on the west side of the road.
Homeowners expressed concern over drainage issues with the construction of the new subdivision. Mr. Huet responded that there is control of the water flow and should not be an issue.
The Schererville Town Council has not yet received a proposal for housing development at the Luer’s tree farm.
Homeowners expressed concern over the increased traffic flow on Burr St. and 93rd Ave with the development of additional subdivisions. The last time a traffic study was done at this area was when the 3 way stop sign was put up.
Homeowners asked about placement of speed bumps on Pine Island Dr. but this is not possible because maintenance issues and the town could be sued in a car is damaged.
November 6th early voting begins and there are open positions available for workers at election polls.
Fire Chief Robert Patterson reported the following:
November 4th is when we turn back our clocks so this is a good time to check your smoke and carbon monoxide detectors.
For individuals with pets, a sticker indicating this fact should be posted on either the front window or door for fire officials.
Station #3 at Rte. 30 and Burr currently has no staff because it is going to be remodeled. Blue prints are still being drawn up.
Open burning is prohibited but fire pits are allowed if properly supervised and clean wood is used.
If any complaints after hours then call 911.
Chief Patterson provided literature for homeowners on fire safety.
Commander Brian Neyhart reported the following:
October is domestic violence awareness month.
The radio system and technology of the police department is continually improving.
More than half of the police force is up for retirement in the near future. There will be 2 new replacements by January and one is currently in the police academy.
Commander Neyhart reports that our subdivision is generally quiet as far as crimes go with few incidences. Police are aware of 3 individuals in the area who are heroin addicts and are known for breaking into cars.
Public Works Director Jeff Huet reported the following:
NIPSCO has replaced all primary power lines underground. Yards had to be dug up because of the location of drain tiles. Homeowners with restoration issues of their yard should contact public Works.
There is a Burr St. corridor study of 91st to Prairie Ridge subdivision and 3 lane road section of Rte. 30 to Autumn Creek subdivision. This is being partially funded by Clarendale Homes.
Burr Ridge development is having an independent study on straightening the Burr St. curve.
Mr. Huet encouraged homeowners to bring their concerns to the Planning Board.
Public Works did some sewer work by Twin Lakes because of stones that were dropped in and over time has impeded the water flow.
Treasurer’s Report On 2019 Budget
There are 29 delinquent homeowners.
Landscape mulching was increased from $8,000 to $11,000 with the intention of putting rubber mulch in the south commons playground.
Beautification/tree replacement line item was added and budgeted at $10,000.
Liability insurance company was changed with a savings of $500.
Legal fees were reduced by $500 and are now $4,500.
Annual meeting is of no cost and budget line item for computer was reduced from $250 to $100.
The budget for 2019 has been increased by $12,950 and the assessment fee will be $125 per household.
There was a question about the fountain project from a homeowner. This is being funded from the reserve fund and does not affect the budget.
Mr. Lawrence called for a vote on the budget with no opposition noted and was approved.
Open Forum
Mr. Godoy asked if something could be done about the backstop in the south commons playground because it appears to be in disrepair. The board will take a look at it during the spring walk around.
Mrs.Wielgos was thanked for her efforts in caring for the flower beds by Twin Lakes. She was told that there will 2 GFI outlets for a pump to water the plants.
By November 1st, NIPSCO will be burrowing the electrical line to the electrical boxes.
Mr. Huet reports that beaver dams have been affecting pond levels in the area.
Mr. Lawrence called for adjournment to the annual meeting. Meeting was adjourned at 8:37pm

Posted in Meeting Minutes |

2018 October Monthly Meeting Minutes

Posted on November 19th, 2018

PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
OCTOBER 15, 2018

ATTENDANCE: Jim Onik, Joshua Lawrence, Elizabeth Sengupta, Jeff Kwolek, Bob Smith, Yolla Blair, Cheri Aleksic and Rich Mulder. Neal Kostelyk provided his proxy to Mr. Lawrence.
NO TOWN OFFICIALS
MEETING MINUTES FROM SEPTEMBER 17, 2018
Mr. Onik made a motion to accept the minutes and Mrs. Sengupta seconded the motion. Motion passed unanimously.
TREASURER’S REPORT
The following bills were received: NIPSCO $60.79, Google $5.00, Season’s $2,882, attorney $67.50 and Eaton Electric $3,945.
Association received $200 from our attorney, $165 in late assessment fees and $35 for legal fees.
Payment for the electrical line for the fountain came from the reserve fund.
Delinquent notices for 2018 assessments have not yet been sent out by our attorney.
Mr. Kwolek questioned why the board did not discuss and vote on the bids for the electrical line for the fountain. It is his belief that the proper thing to do was discuss the bids as a whole board and not by a subcommittee. Mr. Lawrence stated that 3 estimates were received and were sent out through email to all the board members. He did not receive a response from anyone and the subcommittee decided on Eaton Electric. Mr. Lawrence believes that as long as the project stays within its budget of $15,000 then the project should proceed.
Mr. Kwolek reiterated that there should have been a discussion and vote from the board and decided to resign from the board effective immediately.
Mrs. Sengupta and Mr. Mulder believe that in the future, project bids should be voted on by all board members.
Mr. Smith made a motion that for future projects, all bids need to be brought forward and voted on by the whole board and Mrs. Sengupta seconded the motion. Motion passed unanimously.
Mr. Lawrence made a motion to accept the treasurer’s report and
Mrs. Aleksic seconded the motion. Motion passed unanimously.

PONDS
Eaton Electric has installed 2 power stations and NIPSCO will connect a meter. It has been approved by the town and will have power by
November 1st.
Mrs. Sengupta on behalf of the board thanked Mr. Onik for all of his efforts with the fountain project.
Mr. Mulder made a motion that when a project is projected to go over 15% of its budgeted cost then the issue will be addressed at the next monthly board meeting and Mr. Smith seconded the motion. Motion passed unanimously.

COMMONS AREA/LANDSCAPING
Graffiti has been removed from the north commons playground.
Mr. Onik will look into having the fallen willow tree at Timber Leaf pond be removed. Mrs. Blair made a motion to have the tree removed and Mr. Lawrence seconded the motion. Motion passed unanimously.

COMPLIANCE
Mr. Lawrence stated that it was brought to his attention by Mr. Kostelyk that he has noticed more homeowners with campers and trailers in their driveways. He will ask town officials to address this issue at the annual meeting.

COMMUNICATIONS
Mrs. Sengupta has visited 1 new homeowner in the past month.

SPECIAL EVENTS
No new issues.

ARC
No new issues.

OLD BUSINESS
Bylaws VI-VIII to be reviewed at the next monthly board meeting.

NEW BUSINESS
The agenda for the annual meeting was reviewed.

ADJOURN
Mrs. Blair made a motion to adjourn the meeting and Mrs. Sengupta seconded the motion. Motion passed unanimously.
Next monthly board meeting is November 19, 2018- 7:00 pm at Rosati’s.

Posted in Meeting Minutes |

2018 September Meeting Minutes

Posted on October 28th, 2018

PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
SEPTEMBER 17, 2018

ATTENDANCE: Bob Smith, Joshua Lawrence, Jeff Kwolek, Jim Onik, Elizabeth Sengupta and Yolla Blair. Mr. Lawrence received proxies from Mr. Kostelyk and Mr. Mulder.

NO TOWN VISITORS

MEETING MINUTES FROM AUGUST 20, 2018
Mr. Onik made a motion to accept the minutes and Mr. Smith seconded the motion. Motion passed unanimously.

TREASURER’S REPORT
Great Lakes Landscaping has submitted an invoice for $2,540.00 for projects completed.
Automatic payment to NIPSCO for $59.20 and payment to Season’s for $3,417.00.
Check received from our attorney: $225.00 for recovered court and lawyer costs and $75.00 for past due assessments.
Mr. Smith made a motion to accept the treasurer’s report and Mr. Kwolek seconded the motion. Motion passed unanimously.

PONDS
No new information

COMMON AREAS AND LANDSCAPING
Mr. Kostelyk did not have time to remove the graffiti from the north commons playground. Mr. Onik and Mr. Kwolek stated that they will try to remove the graffiti.
Mr. Kwolek stated that Great Lakes Landscaping recommends replacing removed trees with cedar trees. They will be asked to submit a proposal for tree planting.
Mr. Onik will ask Horse’s Landscaping to submit a proposal for tree planting.

COMPLIANCE
The homeowner 8474 Pine Island Drive reported a fallen tree which possibly may be in a common area. The homeowner attempted to remove the tree but was unable to complete the task because it was too much to cut up.

COMMUNICATION
Mr. Onik has updated the meeting minutes except for June on the website and photos from the Kiddie Parade have been put in the newsletter.

SPECIAL EVENTS
Mr. Lawrence will contact town officials to invite them to our annual meeting.
Mrs. Sengupta has visited 4 new homeowners and encouraged them to attend the annual meeting.

ARC
No new information.

OLD BUSINESS
Review of by-laws to be postponed for next monthly meeting.

NEW BUSINESS
Currently there is $26,000.00 unspent from the 2018 budget.
Per our attorney, he recommended that the association have a reserve fund but it is not required. For future discussion, the board needs to determine a total amount that should be kept in the reserve fund.

ADJOURN
Mrs. Blair made a motion to adjourn the meeting and Mr. Smith seconded the motion. Motion passed unanimously. Meeting adjourned at 7:22pm.
Next monthly meeting is October 15, 2018- 7:00pm at Rosati’s.

Posted in Meeting Minutes |