2016 February Meeting Minutes
PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
FEBRUARY 15, 2016
ATTENDEES: Ivone Palus, Vera Lippie, Marc Zubeck, Cindy Ferrini, Neal Kostelyk, Elizabeth Sengupta, Bob Smith, Dave Kwiatkowski, Ron Hahn, Rich Foreman, Yolla Blair, Mike Pocius, Cheri Aleksic. Homeowners present: Walt Aleksic, Joshua Lawrence. Town guests included Mike Troxell and Bob Volkmann. Proxies were received from Judy Elliott and Sharon Moore.
TOWN VISITORS:
Mike Troxell reported the following:
- Fire in Pine Island was possibly caused by smoking. The homeowner was rescued by a Schererville Police Officer, who will receive a commendation from the Town.
- Crime report: 61 offenses reported for the whole Town of Schererville. Nothing in Pine Island. A shooting in the nearby Cedar Point condos is under investigation.
- Issues discussed at the town council meeting:
- Voluntary annexations
- Garbage contract was up for bid. Awarded to Republic Services.
Contract is for four years. The rate per resident will be $14.25, down from $15.50. The $800,000 in savings that this will generate can possibly go toward road paving or additional equipment for leaf and branch pick up
Bob Volkmann reported the following:
- He received a copy of PIRCA by-laws and covenants by Juris Jauntirans. Stated that there were no signatures on it nor date it was recorded with the County. Ivone Palus will check with PIRCA attorney if he has in his files.
- New senior living facility that is under construction on NW corner of Burr and US 30 should be completed in 2018.
MINUTES FROM JANUARY 18, 2016 BOARD MEETING
- Correction needed to be made under Treasurer’s Report, 7th bullet. Should read 4 accounts are now combined into 3 accounts.
- Correction needed to be made under Common Area/Landscaping. 40 trees are left to remove at a cost of $20,000.
- Mike Pocius made a motion to accept the minutes from the last Board meeting with the corrections as noted above. Rich Foreman seconded the motion. Motion passed unanimously.
TREASURER’S REPORT FOR FEBRUARY 2016
- 2016 assessments – 433 homes have paid for a total of $52,742.00. The amount still outstanding is $10,800.
- 4 assessment notices were returned by the post office. One is for a sold property, 3 are left to research.
- 2015 assessments – One address sent to attorney for a multi-year delinquency. Mortgage company says homeowner is still in house. Home is not in foreclosure.
- Swartz Retson audit is done. One receipt is missing for $27. Cost for audit is $1,161.00. Company uses bank statements to do audit.
- Shady Brook company was officially dissolved in 2013. Attorney advised that we can put the money back into PIRCA’s bank account. We are requesting to put this in writing before making a motion with the funds.
- One account is off by $1.00. Treasurer to research and make appropriate correction.
- PIRCA’s tax return has been filed.
- Bob Smith made a motion to accept the Treasurer’s Report as presented. Cindy Ferrini seconded the motion. Motion passed unanimously.
- Treasurer Mike Pocius stated that when he took position as Treasurer, he would be assisted by his wife, Rebekah Pocius, who would do the bookkeeping as the previous Treasurer John Brock’s wife did. Mike asked if the board would be agreeable to pay his wife the same monthly stipend of $300.
- Rich Foreman made a motion to pay Rebekah Pocius $300 per month for bookkeeping duties. Elizabeth Sengupta seconded the motion. Motion passed unanimously.
COMMITTEES
Commons Area/Landscaping
- No report available
- Ivone Palus suggested that a spring walk-around be tentatively scheduled for Saturday, April 2, at 8:30 a.m. Bob Smith to contact Seasons to see if they can participate.
Ponds
- Weed control, $3,000 is budget. Seasons sprays the weeds and charges $800 per application. Aquatic treats the pond water.
- Dave Kwiatkowski stated that Seasons addresses the cutting, but doesn’t know if Aquatic will do the same.
- Board decides to stay with Seasons.
Playgrounds
- Ron Hahn stated that we will check on mulch when we do spring walk-around. Inspector will come out in June to inspect current playground equipment.
ARC
- Ron Hahn stated that Juris Jauntirans, Chairman of ARC, wants ARC to be a stand along committee with separate meetings.
- Letter was sent to Town Manager Bob Volkmann asking for cooperation and communication between Town and PIRCA regarding permits that are issued to PIRCA residents.
Compliance
- No report available
Communications
- 3 new homeowners welcomed to Pine Island
- Newsletter not scheduled to be released yet
Special Events
- Cheri Aleksic will once again coordinate a Kiddie Patriotic Parade, scheduled for Saturday, June 18, 2016.
OLD BUSINESS
- Nothing to report
NEW BUSINESS
- Mike Pocius stated that he is getting notices on PIRCA computer to upgrade to Windows 10. Board advises against it.
- Homeowner Walt Aleksic stated that there were numerous stakes around his property and asked if anyone on the Board knew for what reason. He also stated he thought it could be because his fence was leaning into his neighbor’s yard. Aleksic stated he plans on repairing the fence. He is also having standing water in his yard.
NEXT BOARD MEETING
Monday, March 21, 2016, 7:00 p.m. at Rosati’s
ADJOURN
Rich Foreman made a motion to adjourn the meeting and Cheri Aleksic seconded the motion. Motion passed unanimously. Meeting adjourned at 8:25 p.m.
President
Secretary
