2016 December Meeting Minutes
Pine Island Ridge Community Association
Monthly Board Meeting
December 19, 2016
The regular monthly meeting for PIRCA was held on Monday, December 19, 2016 at
Rosatti’s located at 5504 Lincoln Hwy, Schererville, IN 46375; the President being in the
chair and the Secretary being present. The Meeting was called to order at 7:02pm by
President Vera Lippie.
Attendance:
Board Members: Vera Lippie, Joshua Lawrence, Bob Smith, Rich Mulder,
Jim Onik, Yolla Blair, Jeff Kwolek, Mike Pocius
Proxies: None
ARC: None
Homeowners: Bob Smith
Town Visitors: None
Quorum:
President Lippie announced that there was a Quorum and official business could
be conducted.
Approval of the Minutes from November 21, 2016 Board Meeting:
A motion to accept the minutes was made by Mr. Kwolek and seconded by Mr.
Onik. The motion passed unanimously by voice vote.
Treasurer’s Report:
Mr. Pocius reported that he has posted a correction to the budget to post
online. (Last Year’s budget totals were incorrect; the error was found and it
has been revised.)
Next year’s dues ($850.40) have been sent to print; we are waiting for
confirmation they have mailed.
Mr. Onik raised the question of sending dues out via a mail-merge in the
future and volunteered to assist with this in the future. Ms. Lippie
suggested revisiting this July/August 2017.
$7,702.00 is currently due in late charges; there is uncertainty on how to
proceed in terms of collection due to the lack of clarity regarding
ownership status (Homeowner/Bank/Etc.)
Mr. Pocius reported he was contacted by our attorney; they discussed how
to address homeowner payments that are not current. Mr. Zubeck is
currently pursuing options in regard to our future legal counsel and is
drafting a letter to send out.
We currently have $25,584.79 in our savings reserve; including
$15,150.00 which may not be used at this time; and $18,385.02 in
checking.
There should be no additional bills going out for this calendar year; with
the possible exception of the printer.
Mr. Onik volunteered to assist Mr. Pocius in terms of increasing
efficiencies within Quickbooks and current accounting processes.
A motion to accept the Treasurer’s report was introduced by Mr. Mulder, and
seconded by Mr. Smith. The motion passed unanimously by voice vote.
Committee Reports:
Common Area & Landscaping:
Ms. Lippie reported that she will contact the tree trimmers for a status update,
but suspects it is in process pending agreeable weather.
Ponds:
Nothing to report at this time
Compliance:
- Nothing to report at this time
Communications:
- Ms. Lippie requested input for the upcoming Spring newsletter.
- Mr. Mulder suggested creating the option to opt-in for electronic
communications to reduce future printing costs.
- Mr. Mulder volunteered to investigate taking on maintenance and
improvements to our web & Email accounts.
Special Events: Nothing to report at this time.
ARC: Due to the absence of the chair; no report was given.
Ms. Lippie will request that all members of ARC attend the January board
meeting.
Special Committees:
Mr. Lawrence will contact Ms. Aleksic to see if she is still interested and if she
would be willing to attend the January meeting.
New Business:
Potential landscaping contractors
Pond contractors
Adjournment:
A motion to adjourn was received from Ms. Blair and was seconded by Mr.
Pocius. Motion passed by voice vote. The meeting adjourned at 8:53 pm.
