2015 May Meeting Minutes
PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
MAY 18, 2015
ATTENDEES: Ivone Palus, Steve Hodges, Sharon Moore, Don Guske, Elizabeth Sengupta, Bob Smith, Dave Kwiatkowski, John Brock, Cheri Aleksic; Residents Joy Ison, Rosa Moises, Joe Thiel, Dave & Paula Wells. Proxies: Cindy Ferrini to Sharon Moore, Yolla Blair to Steve Hodges, Judy Elliott to Ivone Palus. Meeting commenced at 7:00 p.m.
TOWN VISITOR: Councilman Mike Troxell presented following information:
- Four drainage projects in our community will be underway. Engineering work is still ongoing at one property. Flags have been placed in some areas and Mike will follow to see when they can be removed so that grass cutting can commence.
- Some concrete work will take place in the future months and Mike Troxell will send e-mail describing same.
- Street repair/road work will be determined and e-mail will be sent to Steve Hodges describing same.
- Liquor store in Pine Island Plaza may be relocating within town. No new tenants in Pine Island Plaza.
- Utilities and excavation are occurring at Cornerstone Subdivision. Access will be on Pineview.
- Police and Fire presence have been arranged for Kid’s Parade on June 13.
- Town of Schererville owns 17 acres at Broadmoor. Area is land locked and will be used as a passive park off the bike path. Sometime in the future the area will be levelled and plantings will occur.
- There is a Jimmy John’s and a Burger House coming to the out lot on the southwest corner of 30 & 41.
- Buffalo Wild Wings is expanding.
- Aldi’s is expanding frontage.
Councilman Troxell will continue to follow with Chief Dowling to make certain we have adequate police presence within our subdivision. He will also follow to have discarded trash and sofas removed from the vacant BP at corner of Route 30 & Burr.
2015 Summer Kick Off honoring long time (38 years) resident and Board member Don Guske had been arranged at no cost to the homeowners. Mr. Guske has put in years of sweat equity and personal commitment to the PIRCA Board and the residents of Pine Island.
MINUTES FROM APRIL 20, 2015 BOARD MEETING
- Minutes were reviewed. No changes. Motion made by Elizabeth Sengupta to approve. Seconded by Ivone Palus. Motion passed unanimously.
- President Hodges distributed contact list of the Board as well as member’s perspective committees. Reiterated the importance of following protocol by sending e-mails to only concerned members and copying President and Vice President for informational purposes.
TREASURER’S REPORT FOR APRIL 2015
- Nonpayment of assessments on Only 15 properties out of 543.
- Nonpayments will be turned over to attorney for further pursuit.
- Action: John Brock to meet with attorney and provide list.
- Financial reports were reviewed. No changes. Motion made by Ivone Palus to approve. Seconded by Cheri Aleksic. Motion passed unanimously.
COMMITTEES:
Commons Area/Landscape:
- Ash Tree Project on schedule. Fallen tree across Tree Branch Pond has been removed. Photos of work in progress sent to President Hodges. Tree Service is removing all branches from trees they are taking down.
- Items from April 4 Walk Around involving Season’s Landscaping to be discussed with them. Necessary weed killing and fertilizing will be clarified and reviewed with Seasons.
- Action: Bob Smith to contact Season’s.
- An accident occurred when Season’s was moving at Tree Branch. Mower slipped down incline leaving ruts and disturbing rip rap. They did nothing to remediate this. Dave Kwiatkowski performed work. It was agreed that Season’s should be notified that this behavior was not appreciated.
- Action: Bob Smith to discuss with Season’s.
- Damage at Twin Lakes – SH reported that check was to have been mailed.
- Action: JB will check post office to determine if check was sent.
- Update 8700 Durbin Lane – DK reported area looks good and has taken photos showing how the bank is filling in.
Ponds:
- Aquatic Weed Control submitted bid quoting $800/application and they feel two applications per season would be sufficient. DK indicated he is very impressed with the work they have done so far.
- Action: DK to clarify if $800 application costs covers all ponds.
Playground:
- Playground equipment has been assessed by Chuck Gardener and he will provide letter stating that we conform.. Only improvement will be new “S” clamps on swing set in south common area. Part(s) ordered and Chuck Gardener will install.
- Action: RH will follow to see this work is done prior to next meeting.
- Mulching to take place end of May, first week of June.
ARC:
- Only normal issues such as fencing occurred. DG advised resident that if fence meets Schererville compliance and a permit is issued, we are in agreement.
Compliance (Homeowners Issues/Problems):
- Letters sent to residents concerning commercial vehicles.
- Compliance officer is following on all of our requests.
- Residents and board members reminded to send all compliance issues to SM via e-mail.
- IP sent letters to apartment complexes, condos and rental units asking them to remind residents that our ponds and lakes are private property and not for their use.
- Action: SH asked IP to do this annually in March/April as a matter of routine.
Communications:
- IP delivered new homeowner packet to one new resident.
- PIRCA Newsletter – next newsletter will contain proxy and budget. All info to be given to IP by latest 8/7.
- Action: SH will set budget meeting date to coincide with timetable.
- PIRCA Website – DK reported up to date. DK can make any necessary modifications. DK also indicated inclusion of Facebook could be a good idea but would like assistance.
- Action: DK – remove DG from website. Modify contacts to reflect who is in charge of committees.
Special Events:
- IP and CF assisting CA on this event. Wrist bands donated by Sky Zone for goody bags. CA reminded everyone line up is at 9:45 a.m. with parade stepping off at 10 a.m.
- CA advised that Police and Fire Depts. Will participate.
- Flyers have been made and are being distributed. Asked residents to “pass the word”.
- CA described to residents what the parade involves and how they can help make it a success.
OLD BUSINESS:
- SH reminded Board members to forward photos of ongoing projects so that they will be available to him for preparation of annual meeting PowerPoint presentation.
- SH discussed need for 2015-2016 Officers and Board Members. We do not want to go to an outside management company. Encouraged visitors to “get involved.”
NEW BUSINESS:
- Phone Directory – IP obtained quote for 50 re-runs of current directory at a cost of $243.81. New Directory will not be updated until 2017. Ivone Palus made a motion requesting approval to order 50 copies. Dave Kwiatkowski seconded. Motion passed unanimously.
- PIRCA by-Laws review with Lawyer – Questions will be discussed at next meeting.
- Action: SH & JB will schedule a conference call with our attorney.
Homeowner’s Concerns:
- Low area in south common area floods. Explained that we are aware of this and have added fill and will continue to do so as we can.
- Tree located in south common area is causing problems for resident. Location of tree will be reviewed so that we know how to move forward.
- Talked about block parties. Advised permissible if they want to arrange but to make certain they contact the town about closing off streets, etc.
- Wanted to know how they could get involved and once again the members of the Board reiterated that they should become board members and consider becoming officers.
NEXT BOARD MEETING:
- June 15, 2015 – 7 p.m. at Rosati’s.
ADJOURN:
- Don Guske made his final motion to adjourn. Cheri Aleksic seconded. Motion passed unanimously. Meeting adjourned at 9:10 p.m.
