2018 August Meeting Minutes
PINE ISLAND RIDGE COMMUNITY ASSOCIATION
MONTHLY BOARD MEETING
SEPTEMBER 17, 2018
ATTENDANCE: Jim Onik, Jeff Kwolek, Elizabeth Sengupta, Yolla Blair, Rich Mulder, Joshua Lawrence, Cornelius Kostelyk and Bob Smith.
NO TOWN VISITORS
MEETING MINUTES FROM JULY 18, 2018
Mr. Onik made a motion to accept the minutes and Mrs. Sengupta seconded the motion. Motion passed unanimously.
TREASURER’S REPORT
Invoice from Season’s Landscaping totaling $2,882.00 for 4 cuts and 2 occasions of weed spraying.
$5,292.00 invoice for rubber mulch.
$25 receipt for underlayment and stakes for north commons playground.
An independent contractor removed the fallen tree at Tree Branch pond and dead pine tree at Twin Lakes for $500.00. Mr. Onik spoke with our attorney who stated that an independent contractor can be used to remove trees in the subdivision if liability is waived.
Second payment for Aquatic Weed Control has been mailed.
Liability insurance of $3,913.00 was paid with a savings of $1,687.00 compared to last year.
Mrs. Blair made a motion to approve payment of the above bills and Mr. Smith seconded the motion. Motion passed unanimously.
Mr. Kostelyk made motion for notification of annual meeting be e- mailed to those individuals on file and others will be mailed a notice. Mr. Mulder seconded the motion and motion passed unanimously.
Budget committee to be formed to establish 2019 budget by September 15th.
Mr. Kostelyk made a motion to accept the treasurer’s report and Mrs. Sengupta seconded the motion. Motion passed unanimously.
PONDS
Great Lakes Landscaping completed the following projects: 1. Mulch removal and seeding. Grass has started to grow in the area. 2. Stones have been added to the culvert area at Twin Lakes pond with 1 yard extra added at no charge. 3. Six yards of stones placed by Timber leaf pond. 4. At Tree Branch pond, a stump was grounded and stones added.
It has been suggested that to prevent the stones from rolling into the ponds, rebar and mesh would need to be placed around the pond.
NIPSCO will provide 250 ft. of electrical wire at no cost and an additional 50 ft. will be needed to reach the transformer.
Mr. Kwolek requested that we find out the total cost for the electrical line prior to proceeding with the fountain.
COMMON AREAS/LANDSCAPING
Mr. Kostelyk volunteered to remove graffiti from the playground in the north common area.
Mr. Lawrence checked on the weeds in the south common area and they appear to have been sprayed and not removed as requested.
Placement of rubber mulch in north common area playground has been completed. The line item for mulch in the budget is under $2,500.00.
Mr. Lawrence has attempted to get bids from other lawn services but has not received a response from C.J.’s Lawn Care or Redwood Maintenance.
Great Lakes Landscaping would like to put in a bid but would like more information on the layout of the common areas in the subdivision.
The Board is attempting to gather information on tree replacements from RAL.
Horse’s Landscaping will be asked to submit a bid.
Mr. Lawrence met with Public Works Director Huet with regards to a fallen tree by the creek behind Durbin Ln. The town is only responsible for maintaining the water flow. A homeowner has requested that the association clear the area behind their home but there is a question of whose responsibility it is. Mr. Lawrence has asked the homeowners to submit a request to the board to be reviewed.
COMPLIANCE
No new issues.
COMMUNICATIONS
On the website a reminder will be posted that private businesses are not allowed in the subdivision.
Spring newsletter has been posted on the website.
Mr. Mulder is waiting to receive photos from the Kiddie Parade to post on the website. He will also be posting the date and place of the annual meeting and proxy form that can be printed.
Mrs. Sengupta has welcomed 3 new homeowners to the subdivision.
SPECIAL EVENTS
The annual meeting is October 15th- 7:00pm at the Schererville Town Hall.
ARC
4993 W. 86th Pl. received approval for a shed.
OLD BUSINESS
Bylaws IV and V do not appear to need any changes.
Bylaws VI-VIII will be reviewed at our next meeting.
NEW BUSINESS
Mr. Lawrence made a motion to form a budget committee and Mr. Onik seconded the motion. Motion passed unanimously. Those available will meet September 6th at 7:00pm at Mr. Smith’s home.
ADJOURN
Mr.Lawrence made a motion to adjourn the meeting and Mr. Kostelyk seconded the motion. Motion passed unanimously. Meeting adjourned at 8:41pm.
Next monthly meeting is September 17, 2018- 7:00pm at Rosati’s.
